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EEO-1 Report Questions and Answers

EEO-1 Filing Report Questions Often Asked By Employers


EEO-1 Report Questions and Answers

What is the EEO-1 Report?

The EEO-1 Report – formally known as the "Employer Information Report" – is a government form requiring many employers to provide a count of their employees by job category and then by ethnicity, race and gender. The EEO-1 report is submitted to both the EEOC and the Department of Labor, Office of Federal Contract Compliance Programs (OFCCP).

Who is required to file the EEO-1 report?

(1) All employers with 100 or more employees; or

(2) All federal government contractors and first-tier subcontractors with 50 or more employees and a contract amounting to $50,000 or more.

When must the EEO-1 report be filed?

The EEO-1 report must be filed annually with the EEOC by September 30. It must use employment numbers from any pay period in July through September of that year.

What is the effective date of the revised EEO-1 report?

Employers must use the new EEO-1 report starting with the report due on September 30, 2007.

How can I confirm my company's Login ID and Password?

If you cannot locate the Login ID and Password, please contact the EEO-1 Joint Reporting Committee at 1-866-286-6440 (Toll Free), 202-663-7185 (Fax), or email: e1.technassistance@eeoc.gov .

Where should I send copies of the completed EEO-1 report?

If you file online, there is no need to send anything to us. If you use paper forms (by request only), mail the signed, original report to the EEO-1 Joint Reporting Committee.  Retain a copy of the EEO-1 report for your files. 

What is a company's EEO-1 identification number?

The number printed on the 'Company Name and Address' sheet or the EEO-1 form as CO=XXXXXXX is the unique identification number assigned to your company. The number indicated in a company's database located in the EEO-1 Online Filing System or printed on an EEO-1 form as U=XXXXXXX is the unique identification number for a company establishment. The Unit Number never changes for an establishment. Company Number and Unit Number are used together to identify an establishment within a company.

My company merged with another entity. How should I complete the EEO-1 report?

Please contact the EEO-1 Joint Reporting Committee and provide the name and address of the new parent company.

Does the EEO-1 report require data about job applicants?

No. The EEO-1 report only requires data by race/ethnic, gender and job categories of employees.

For the paper EEO-1 form and EEO-1 data file, what general quick check can be made for accuracy of reported employment?

Single-establishment companies - The sum on Line 10, Column A, Section D - Employment Data, must equal the sum of Line 10 for Columns B-K.

Multi-establishment companies - The total sums indicated on the Headquarters Report, Establishment Report(s), and/or Establishment List (locations employing fewer than 50 employees) must equal the employment sums indicated on the Consolidated Report or EEOC Form 352B.

Are first-level supervisors, i.e. supervisors of typing pools, maintenance crews, etc., classified as 'Officials and Managers"?

No. First level supervisors who regularly join employees under their supervision to do the work itself, must be classified along with those employees they supervise. 

How can I obtain EEOC-approved specifications for EEO-1 alternate reporting format, i.e., data file; a sample copy of the EEO-1 form, instructions, and the "EEO-1 Job Classification Guide"?

You may print each of the above named documents from the following website: http://www.eeoc.gov/eeo1survey/.

May I use employment data from any payroll period during the current survey year?

No. Employment data must be used from one (1) payroll period during the third quarter (July, August or September) of the current survey year.

How do employers file EEO-1 reports?

We strongly recommend that EEO-1 reports be submitted through the EEO-1 Online Filing System or as an electronically transmitted data file. Paper EEO-1 forms will be generated on request only, and only in extreme cases where Internet access is not available to the employer. Instructions on how to file are available on the EEOC’s website at http://www.eeoc.gov/eeo1survey/howtofile.html.

Is EEO-1 data confidential?

Yes. The Commission is required by law to keep individual employer EEO‑1 reports strictly confidential. 42 U.S.C. 2000e-8(e).

What do the EEOC and OFCCP do with the EEO-1 survey data?

Both the EEOC and OFCCP have used the EEO-1 since 1966.

The EEOC uses the data to support civil rights enforcement. The EEOC also uses the data to analyze employment patterns, such as the representation of female and minority workers within companies, industries, or regions.

OFCCP uses EEO-1 data to determine which employer facilities to select for compliance evaluations. OFCCP’s system uses statistical assessment of EEO-1 data to select facilities where the likelihood of systematic discrimination is the greatest.

Where can employers find more information about the EEO-1?

General information about the EEO-1 can be found at the EEOC’s website at http://www.eeoc.gov/eeo1survey/index.html

 

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